Utilising Office 365 for project management involves taking advantage of Microsoft’s comprehensive suite of applications – SharePoint, Teams and Planner. In combination with BrightWork 365 or any other solution you could create an effective project management system.
Your task management requirements depend on several factors, including team size and dynamics as well as complexity level. To get started, take note of these points.
Task Management
Employing a project management tool helps ensure tasks are completed on time, that the appropriate resources are assigned and that any potential issues can be proactively managed. Furthermore, it’s crucial that any task management software considers collaboration between internal collaborators as well as clients.
Microsoft offers several project management tools within Office 365, such as Planner, To Do, and Teams. These offer chat features, task list/board functionality, calendar calendar features and document storage capacities – not to mention access via any device! They integrate with Outlook as well as being accessible from any platform.
Many of these solutions are tailored for specific use cases, like FunctionFox which is beloved among creative agencies due to its ad agency workflows and remote work tools. Other solutions, like Hive, focus more on document management and collaboration by offering an aggregate view of project artifacts no matter their location – helping avoid long email threads that cause miscommunication and missed decisions.
Document Management
Businesses utilize numerous systems for task management and project collaboration – from basic Excel spreadsheets to sophisticated digital platforms – with each system offering distinct advantages, challenges and limitations.
Office 365 tools offer multiple ways for teams and individuals to collaborate on tasks and manage projects efficiently, such as Microsoft Planner (kanban board), Project Online, SharePoint Task Lists, Gantt charts, planning/scheduling calendars/team calendars/project sites etc.
However, they don’t always address the challenge of making these powerful tools easier for users to interact with – further compounded by each user having various applications and business systems they interact with.
Orchestry offers seamless workflows that automatically set up Microsoft 365 project sites for users who access them in applications they use, personalizing these locations and content according to each individual and their role, thus eliminating complexity and increasing productivity.
Collaboration
An average project involves exchanging large volumes of information among teams and individuals, from documents, tasks, emails, meetings and calendars. OnePlaceLive’s solution enables users to engage with their organization’s systems directly from within everyday applications they use – eliminating complexity and speeding productivity.
Office 365 comes equipped with several different task management tools, depending on team sizes and collaboration preferences. Outlook Tasks can provide employees and groups with an email application-based tool for task management that offers rich representations through multiple attributes, task views and calendar integration. Microsoft Planner helps teams plan projects with features like Gantt charts and views while BrightWork 365 serves project teams by offering templates dashboards reports that can be deployed onto Microsoft Power Platform environments for project team use.
Reporting
Office 365’s primary function for project progress reporting is enabling business users to make better decisions across their organization and empower managers to make use of resources through tools like Microsoft Project.
Integration of Microsoft Project and other tools is an effective way to simplify project management processes for large projects, but the wide array of available tools can create confusion among your users over when best to utilize each one.
Orchestry’s task management solution uses Microsoft technology to offer seamless, simple and customizable Microsoft-based project management applications that deliver dynamically in familiar applications that users already know, so users can capture and organize project content without disruption to their workflows.